Job Description

A national AM100 law firm in Century City is seeking a Litigation Secretary.

Litigation Secretary Duties:

• Litigation Secretary will provide high-level administrative and secretarial support to three or more attorneys.
• Manage all phases of litigation from case inception through post-trial.
• Handle document production, case file organization, and data management.
• Prepare, organize, and maintain deposition materials and summaries.
• Assist with trial, hearing, and mediation preparation.
• Schedule and coordinate court appearances, depositions, mediations, client meetings, and conference calls.
• Arrange attorney travel and prepare itineraries and expense reimbursements.
• Manage calendars, deadlines, and case due dates.
• Sort, review, and route incoming mail and documents; maintain follow-ups.
• Draft, edit, and format correspondence, pleadings, and legal documents using firm templates.
• Prepare briefs, motions, subpoenas, summonses, and motion binders.
• Coordinate and perform multi-document filings in Federal, Circuit, and State courts (including e-filings).
• Maintain organized filing systems-both electronic and hard copy-and manage file archiving and retrieval.
• Enter attorney time, assist with client billing, and meet monthly deadlines.
• Conduct research and compile data to support meetings and projects.
• Exercise initiative and sound judgment in managing assigned tasks and communications.
• Maintain awareness of case status and attorney workload; assist with overflow work when needed.
• Manage litigation calendars, deadlines, and discovery processes.
• Litigation Secretary to help support expert discovery, including document preparation and deposition coordination.

If you or someone you know is interested in applying for this Litigation Secretary role, please send your resume in Word (.docx) format to Kathy at for immediate and confidential consideration.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county , to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

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