Job Description

Position Overview:

The Photoshoot Production Manager is responsible for planning, organizing, and executing all brand photoshoots—from concept to post-production delivery. This role ensures a seamless process for product and campaign photography, coordinating across creative, merchandising, ecommerce, and marketing teams to deliver high-quality, on-brand imagery that drives sales and storytelling.

Key Responsibilities:

Pre-Production (Planning & Coordination)

• Develop detailed shoot schedules, timelines, and call sheets for all product, campaign, and editorial shoots.
• Partner with the Merchandising team to track incoming product samples and ensure readiness for shoots.
• Collaborate with Creative Director and Marketing team to align shoot concepts, mood boards, and creative direction with brand strategy.
• Source and book locations, studios, props, set designers, models, hair & makeup artists, stylists, and other talent/vendors as needed.
• Negotiate rates and contracts with external vendors and maintain relationships with agencies and freelancers.
• Manage pre-shoot logistics including permits, shipping of samples/props, equipment rental, catering, and transportation.
• Maintain a production calendar to prioritize upcoming shoots based on product launch dates.

On-Set Production

• Act as on-site lead for all shoots, ensuring schedules are followed and all teams (photographer, stylist, hair/makeup, assistants, models) stay on task.
• Oversee styling, product prep, and continuity to meet brand standards and ensure all product SKUs are captured correctly.
• Troubleshoot on-set issues quickly to keep shoots on track.
• Ensure safety protocols, set etiquette, and brand guidelines are maintained throughout the production.

Post-Production & Asset Management

• Partner with photographers and retouchers to oversee editing timelines and final asset delivery.
• Ensure all assets are labeled, organized, and delivered to the Ecommerce, Marketing, and Social Media teams according to deadlines.
• Conduct quality control on all images to meet brand standards for color accuracy, composition, and consistency.
• Work with Creative and Ecommerce teams to flag missing shots or reshoot needs.
• Maintain a central library of photoshoot assets for future use.

Budget & Reporting

• Manage the photoshoot production budget including vendor payments, invoices, and expense tracking.
• Forecast budget needs for seasonal campaigns and special projects.
• Provide weekly production updates to leadership on timelines, deliverables, and potential challenges.

Key Skills & Qualifications:

• 3-5+ years in photoshoot production management or similar roles within fashion, lifestyle, or ecommerce brands.

• Proven experience managing large-scale product shoots and coordinating with multiple stakeholders.

• Strong organizational, multitasking, and problem-solving skills.

• Excellent communication skills; able to collaborate with creative, merch, and ecommerce teams.

• Proficient in production scheduling tools, project management software (e.g., Monday.com, Asana, Trello), and basic budget tracking.

• Knowledge of styling, lighting, and photography processes a plus.

• Ability to thrive in a fast-paced, deadline-driven environment.

Pink Lily offers a complete benefits package including medical, vision, and dental insurance, 401(k) with company match, paid time off, and clothing discounts.

Pink Lily is an Equal Opportunity-Affirmative Action Employer – Minority / Disability / Gender / Identity / Sexual Orientation / Age / Veteran

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