Job Description

Position Summary:

The Paralegal / Contracts Manager will play a critical role in managing legal and regulatory documentation throughout the lifecycle of a mixed-use land development project. The role involves coordinating HUD registration, managing permitting workflows, supporting contract review and administration, and ensuring compliance with local, state, and federal regulations.

Key Responsibilities:

HUD and Regulatory Compliance:

• Prepare, submit, and maintain HUD registration and related documentation (e.g., Interstate Land Sales Full Disclosure Act filings, 4010 forms).
• Ensure compliance with HUD and other regulatory requirements throughout the development process.
• Track and update compliance timelines, renewals, and reporting obligations.

Permitting and Land Use Coordination:

• Coordinate and track all permitting applications and approvals with local, state, and federal agencies.
• Maintain database of zoning, land use, environmental, and building permits across project phases.
• Liaise with municipal departments, consultants, and development teams to resolve permitting issues.

Contracts Management and Legal Support:

• Draft, review, and track development-related agreements, including construction contracts, vendor agreements, consultant contracts, and NDAs.
• Assist with negotiating standard terms and monitoring contract obligations, timelines, and renewals.
• Maintain organized contract management system (digital and physical) to ensure document accessibility and version control.

Project and Transactional Support:

• Support real estate closings, title matters, and easement documentation in coordination with legal counsel and title companies.
• Assist in preparing due diligence materials and legal exhibits for project financing and investor packages.
• Conduct legal research and prepare memos or summaries related to land use, zoning, and contract law.

Qualifications:

• Bachelor’s degree required; Paralegal Certificate or equivalent legal training preferred.
• 5+ years of relevant experience in a legal or real estate development setting, preferably involving land development or construction projects.
• Familiarity with HUD registration processes and regulations (e.g., ILSA) strongly preferred.
• Strong understanding of permitting processes, real estate documentation, and contract law.
• Exceptional attention to detail, organizational, and time management skills.
• Ability to manage multiple tasks and deadlines in a fast-paced environment.
• Proficiency in Microsoft Office and contract/document management systems (e.g., DocuSign, SharePoint, or similar).

Preferred Experience:

• Experience supporting large-scale mixed-use developments or public-private partnerships.
• Exposure to affordable housing, HUD financing, or municipal development processes.
• Working knowledge of construction law, AIA contracts, and development agreements.

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