Job Description

LHH Recruitment Solutions is partnering with a client in Wilmington, NC to hire a detail-oriented HR Coordinator for a full-time, direct hire opportunity. This role is responsible for supporting a wide range of Human Resources functions across benefits administration, compliance, payroll, time and attendance tracking, and employee lifecycle management. The HR Coordinator will report directly to the Director of Human Resources and collaborate closely with third-party vendors supporting HR systems and programs.

Key Responsibilities

Benefits Administration

• Assist with managing employee benefit programs (Medical, Dental, Vision, Ancillary Benefits, 401(k), PTO, recognition programs)
• Coordinate annual open enrollment and 401(k) enrollment
• Track employee leaves (FMLA, Workers' Comp, etc.)
• Monitor PTO balances and utilization
• Audit monthly HR-related vendor invoices
• Manage workers’ compensation claims and insurance coordination

Compliance & Records Management

• Maintain accurate and secure digital personnel records
• Process personnel changes and update documentation promptly
• Maintain and update HR policies, procedures, and templates
• Assist in policy communication and clarification across teams
• Conduct regular file purging in line with compliance standards

Payroll and Attendance

• Process payroll across all company entities
• Manage time and attendance systems and review punch accuracy
• Monitor attendance in accordance with company point system
• Process and verify payroll deductions and benefits
• Prepare biweekly payroll summaries and accounting journal entries
• File payroll tax returns, process garnishments, 401(k) contributions, and assist with W-2/ACA reporting

Employee Lifecycle & Engagement

• Support recruiting efforts: screen resumes, conduct reference checks, assist with interviews
• Conduct onboarding and new hire orientation
• Maintain employee records and performance review schedules
• Facilitate communication across departments and act as point of contact for employee inquiries
• Assist with documentation of performance issues, disciplinary actions, and separations
• Handle unemployment claim activities

Additional Responsibilities

• Coordinate HR training initiatives (Diversity, Harassment Prevention, 401k Education)
• Organize internal employee events and manage company-wide communications
• Ensure legal postings are displayed across all locations
• Maintain strict confidentiality of employee and company data
• Support implementation of new HR initiatives and systems

Qualifications

• 1–2 years of Human Resources experience required
• In-house payroll processing experience strongly preferred
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• Strong attention to detail, organizational, and time management skills
• Self-starter with a willingness to learn and take initiative
• Bilingual (English/Spanish) is a plus
• Familiarity with unionized environments, A/P processes, ERP transitions, or D365 is a bonus

Physical Requirements

• 75% sedentary (desk/computer work), 25% walking/standing
• Regular keyboard and mouse use, fine motor skills
• Occasional lifting of items up to 25 lbs

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