Job Description

Position Summary:

Under the direction of the Senior Manager of Grants Accounting, the Grants Accountant ensures the accurate financial management and reporting of grants, contracts, and restricted funds. This role is responsible for maintaining compliance with grant and donor requirements, tracking expenditures, and collaborating with program and finance staff to monitor financial activity. The Grants Accountant plays a critical role in supporting the organization’s mission by ensuring proper stewardship of grant funding.

Mission, Visions, and Values

Commitment to the Mission, Vision, and Values of the brothers of St. John of God as witnessed through Camillus House in serving the needs of the underserved populations.

Mission Statement:

Rooted in the compassionate Hospitality of St. John of God, we improve the quality of life of those who are vulnerable and homeless in South Florida though the provision of a continuum of housing and supportive services.

Vision Statement:

To support the Values of the Hospitaller Brothers of St. John of God, a Roman Catholic Order of men, through our efforts to enhance positive outcomes that result in sustainable housing.

We commit ourselves eagerly to the adaptation of our mission in order to meet the new challenges facing the homeless in our contemporary society. The spirit of God moves us to action with reverence for the quality of life for all we serve and the elimination of the causes of homelessness in our times.

Essential Functions:

Grant Accounting and Compliance

• Maintain accurate records of all grants, contracts, and restricted funds in compliance with nonprofit accounting standards (GAAP)
• Track grant-related expenditures to ensure they are allowable, allocable, and properly documented by funder guidelines.
• Reviews and approvals Purchase Orders.
• Monitor grant budgets and ensure expenses align with approved budgets and funding agreements.
• Assist in the development of grant budgets for proposals, including budget narratives.

Grant Reporting

• Prepare and submit financial reports to grantors in compliance with deadlines and funder requirements.
• Reconcile grant-related accounts regularly and ensure accurate reporting of restricted and unrestricted funds.
• Provide financial data and support for program managers and development staff during grant reporting periods.

Audit and Monitoring

• Assist with preparation for audits, including compiling supporting documentation for grant expenditures.
• Respond to grantor inquiries and requests during monitoring visits or desk reviews.
• Ensure accurate and timely close-out of grants, including reconciliations and final reporting.

Internal Collaboration and Communication

• Partner with Grants team, program team and the development team to provide training and guidance on grant compliance and budget management as appropriate.
• Regularly update program staff on grant expenditure status and remaining balances.
• Collaborate with the finance team to ensure consistent tracking of grant-related transactions.

Policies and Procedures

• Ensure compliance with all applicable regulations, including federal, state, and local grant guidelines (e.g., Uniform Guidance for federal awards).
• Assist in the development and implementation of internal policies and procedures related to grant management and reporting.
• Stay updated on changes in nonprofit grant regulations and communicate their impact to the team

Other Duties

• Perform reconciliations of grant and fund accounts as part of month-end and year-end close processes.
• Support cash flow management by monitoring grant reimbursements and reporting deadlines.
• Assist with other accounting or financial projects as assigned.

Physical Demands and Work Environment:

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Physical demands: While performing job duties, an employee is required to stand, walk, and use hands/fingers. May occasionally lift and move up to 25 lbs., clean (sit, bend/twist neck, bend/twist waist, squat, climb, balance, stoop, crouch, reach, handle, kneel, crawl, reach above/below shoulder height, repetitive movements, wipe, sweep, dust, mop). Specific vision abilities required by the position include close vision, color vision.

Work Environment: The noise level of the work environment can range from low to moderate.

Work Schedule:

• Non-Remote Position
• Full-time: Monday through Friday, 9:00 AM to 5:00 PM
• Ability to work a flexible work schedule (i.e., Evenings, weekends, holidays, and on-call), as needed.

• Ability to understand and practice the mission of Camillus House.
• Hospitality: Welcoming all with “Hi, how can I help you today” with a smile and eye contact.
• Respect: Raising the dignity of another by recognizing they have been created in the image of their God.
• Spirituality: Creating a safe space for another to seek balance of mind, body and spirit in their life.\
• Quality: The talents you bring to Camillus will be fulfilled 100%.
• Responsibility: Recognizing and respecting that all is a gift of God and we are called to hear the cry of the earth for protection
• Education : Bachelor’s degree in accounting, Finance, or a related field.
• Language : Proficiency in oral/written English; Spanish preferred; additional languages a plus (i.e., Creole).
• Skills : Proficiency in computer (Word, Excel, other data collecting programs).
• Minimum of 5 years of accounting experience, preferably in a nonprofit organization.
• Experience with grants management and reporting; knowledge of federal grant regulations (e.g., OMB Uniform Guidance) is a plus.
• Proficiency in accounting software (e.g., Sage MIP, Sage Intacct, QuickBooks, Blackbaud) and Microsoft Excel.
• Successful completion of Toxicology test, L2 and local background screening, and OIG.
• Valid FL Driver License with clean driving record.

Qualifications, Valued, and Preferred:

• Strong understanding of nonprofit GAAP and fund accounting principles.
• Excellent attention to detail and organizational skills.
• Ability to analyze and interpret financial data, identify discrepancies, and resolve issues.
• Strong written and verbal communication skills to effectively interact with program and finance staff.
• Ability to manage multiple tasks, prioritize responsibilities, and meet deadlines.
• Culturally sensitive to the social, psychological, and healthcare needs of the vulnerable populations serviced.
• Demonstrates a high level of productivity while remaining calm and effective under pressure.
• A self-starter with demonstrated ability to work independently, as well as, with multidisciplinary teams and co-workers.
• Ability to maintain a high level of poise and professionalism in all circumstances.

Camillus House is an Equal Opportunity Employer

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