Job Title: Financial Administrative Assistant
Location: Philadelphia, PA 19104
Schedule: Monday – Friday, 9:00 AM – 5:00 PM (100% on-site)
Duration: 4–6 months
Start Date: December 1, 2025
Pay Rate: $26/hour
About the Role
The Financial Administrative Assistant supports the day-to-day financial operations. This position ensures accurate financial record-keeping, budget oversight, timely billing, and full compliance with university policies and procedures.
Key Responsibilities
• Coordinate all event billing using Momentus and KX Event Software: maintain client records, reconcile charges, generate and send invoices, and collaborate with department staff, Facilities and Real Estate Services (FRES), and Visual Sound (AV vendor) to ensure accuracy and timeliness
• Process expenses in Ben Financials via purchase orders, journal entries, pro-card transactions, allocations, and non-PO payments
• Oversee and ensure compliance of the department’s POS credit card transactions
• Serve as Workday timekeeper and recruiting coordinator: approve timesheets, run reports, create job requisitions, monitor updates, and attend trainings
• Liaise with the Employee Solution Center to resolve complex personnel and operational issues
• Complete onboarding paperwork and system setup for new student and temporary workers
• Establish and monitor accounts with third-party vendors
• Prepare and review monthly financial and reconciliation reports
• Perform additional duties as assigned
This is an excellent opportunity for an organized, detail-oriented professional to support financial and administrative operations in a dynamic university environment.
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