Job Description

About the Role

As an Assistant Facilities Manager, you’ll support the Facilities Manager in overseeing day-to-day operations and maintenance at a manufacturing plant and distribution center.

This is a hands-on, fast-paced role requiring strong coordination, technical awareness, and people skills. You’ll help manage service delivery, vendor relationships, and compliance while ensuring the site operates smoothly, safely, and efficiently.

Key Responsibilities

• Work on-site 5 days per week at the manufacturing/distribution facility.
• Support the Facilities Manager in overseeing all maintenance, repair, and building operations.
• Assist in managing a team of technicians and contractors, including daily task scheduling and work allocation.
• Help coordinate preventative maintenance programs and ensure adherence to compliance standards.
• Liaise with vendors and service partners to ensure quality and timely delivery of maintenance work.
• Conduct facility inspections to identify issues, risks, and opportunities for improvement.
• Support the management of operating budgets, purchase orders, and invoice processing.
• Monitor EHS (Environmental Health & Safety) compliance and contribute to safety initiatives across the site.
• Assist in planning and execution of capital projects or minor fit-out works as needed.
• Prepare reports, documentation, and updates for internal stakeholders and client representatives.
• Support onboarding and training of new team members, promoting a culture of safety and performance excellence.
• Act as a point of contact in the Facilities Manager’s absence, ensuring continuity of operations.

Required Skills & Experience

• Previous experience in facilities management, building maintenance, or operations within a manufacturing, industrial, or distribution environment.
• Strong understanding of building systems including mechanical, electrical, HVAC, and plumbing.
• Excellent organizational and multitasking abilities with strong attention to detail.
• Proven ability to coordinate with vendors, technicians, and contractors.
• Working knowledge of EHS standards and regulatory compliance in industrial facilities.
• Good financial awareness with experience supporting budget tracking or procurement processes.
• Proficiency in Microsoft Office (Excel, Word, Outlook) and familiarity with CMMS or CAFM systems.
• Strong communication and interpersonal skills, with the ability to work collaboratively across teams.

Personal Attributes

• Proactive and solution-oriented, with a hands-on approach to problem solving.
• Customer-focused, reliable, and adaptable to changing operational demands.
• Strong teamwork ethic and ability to support both management and front-line staff.
• Committed to safety, quality, and continuous improvement.

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