Administrative Assistant Job at Swoon, Lafayette, IN

SEhzRm0zVWJuRlZybWs3VFF5N1FGd2MzTGc9PQ==
  • Swoon
  • Lafayette, IN

Job Description

Job Title: Administrative Assistant 3

Location: Pontiac, IL (On-site)

Schedule: 7:00 AM – 3:00 PM or 7:30 AM – 3:30 PM

Duration: 12 Months (with potential to extend)

Travel: Minimal

About the Role

We are seeking an experienced Administrative Assistant 3 to support the Director of Manufacturing Operations. This role offers a unique opportunity to work closely with leadership and have a meaningful impact within the facility and the local community.

What You’ll Do

  • Provide high-level administrative and executive support including research, communication management, and clerical functions
  • Manage leadership scheduling and coordinate with mid-level management
  • Prepare invoices, reports, memos, financial statements, and other documentation
  • Maintain records management systems and perform basic bookkeeping
  • Organize agendas and logistics for committee, board, and other meetings
  • Assist with community event planning and office supply management
  • File and retrieve corporate documents and ensure confidential handling of sensitive information
  • Travel regularly within the facility to support meetings and employee interactions

What We’re Looking For

  • High school diploma or GED required
  • 5-7 years of relevant administrative experience
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams)
  • Strong verbal and written communication skills
  • Excellent organizational and multitasking abilities
  • Ability to work independently, maintain confidentiality, and provide constructive feedback
  • Experience with event planning and customer service skills preferred
  • Professional demeanor with collaborative attitude

Why Join Us?

  • Work alongside influential leaders and industry experts
  • Gain exposure to operations at a world-class manufacturing facility
  • Contribute to both business and community initiatives
  • Receive necessary work assets to support your role

Job Tags

Work at office, Local area,

Similar Jobs

acre security

Security Systems Project Manager Job at acre security

 ...Career Opportunity: Security Systems Project Manager with ACRE Security/SGI Matrix in Fort Lauderdale, FL Are you a pro at managing complex, tech-driven projects from start to finish? Do you thrive in environments where precision, leadership, and customer satisfaction... 

Ultimate Staffing

Electronics Manufacturing Technician Job at Ultimate Staffing

We're partnering with a cutting-edge medical device company developing a next-generation system designed to transform cancer therapy. This is a highly hands-on role, ideal for a technician with deep experience in electronics assembly, calibration, and system diagnostics...

Jinko Solar Co., Ltd. (J)

Forklift Operator Job at Jinko Solar Co., Ltd. (J)

Operate forklifts and electric pallet jacks to safely move and store material within the warehouse area.Receiving and processing incoming and outgoing material according to the established warehouse procedures.Store and pull material according to good FIFO practices.... 

Pacer Group

Machine Operator Job at Pacer Group

 ...required to support the needs of the business. High speed manufacturing environment. Must remain alert and focused. Obey all company policies, standards, and rules, including but not limited to: Safety policies and rules (including lockout procedures). Understand... 

Tru by Hilton McKinney

Hotel Laundry Attendant Job at Tru by Hilton McKinney

 ...Join our dedicated housekeeping team as a Hotel Laundry Attendant at Tru by Hilton McKinney! Job Overview: As a Laundry Attendant, you will play a vital role in maintaining the cleanliness and presentation of the hotel's linens and guest laundry. Your attention to detail...